DATA AND COMMUNICATIONS
SCIENCE CARNIVAL ANNOUNCEMENT LETTER
Draft a letter announcing the science carnival and requesting presenters and volunteers.
Run enough copies for every student
Send the letter home about 2 or 3 months before the carnival date.
Create a database of presenters. Include first name, last name, address, name of event, location of event, and special needs. Click above to see example
Create a database of volunteers. Include first name, last name, address, name of event they will assist, location of event. Click above to see example.
When your database is complete, draft and send a form letter to each presenter explaining the details of the science carnival. Include the date of the carnival, the schedule of events, what time to arrive and set up, location of their event, size of student groups, how the movement of students from one activity to the next will be orchestrated, ask if anything is needed for their activity, and a name and phone number for them to contact.
This letter is basically the same as the letter to the presenters, worded slightly different to address volunteer tasks vs. presentation tasks.
THANKYOU TO PRESENTERS AND VOLUNTEERS
For a smooth running science carnival , keep good records
| Staff Meeting | Data & Communications | Physical Set-Up |
| Coordinator | Activity Planners | Crowd Control |
| Callers | Kickoff Assembly | Home |
This presentation was created by Jeff Hale @ Sandia.gov